Rental Property Expenses Checklist: What First-Time Landlords Forget
By David Parks · eXp Realty · The Apollo Group · 2 min read
The Short Answer
Many new landlords focus on rent and the mortgage, but overlook other costs. A realistic budget includes taxes, insurance, repairs, vacancy, and reserves.
Illustration by David Parks
Recurring expenses
Property taxes and insurance.
HOA dues, if any.
Utilities you pay.
Lawn care and snow removal.
Property management fees.
Pest control and routine maintenance.
Periodic costs
Turnover costs like cleaning and paint.
Leasing and marketing fees.
Appliance replacements.
Larger projects, like roof, HVAC, and water heater.
Look at neighborhood trends and your holding period, and keep reserves for slower years. Talk with David to talk submarkets.
Start with cap rate, then ask a tax professional about depreciation and strategies like 1031 exchanges.
Vacancy and credit loss
No property is rented 100 percent of the time. Plan for some months without rent, and for tenants who pay late.
Reserves
A common planning guide is to set aside funds each month for capital items and keep several months of expenses in reserve.
Do the math honestly
Use real quotes where you can. Ask your agent for local rent data and inspection results, and consult a tax professional about deductions.
Key Takeaways
Recurring expenses: Property taxes and insurance.
Periodic costs: Turnover costs like cleaning and paint.
Vacancy and credit loss: No property is rented 100 percent of the time.
Reserves: A common planning guide is to set aside funds each month for capital items and keep several months of expenses in reserve.
This article is general information, not legal, tax, financial or inspection advice. Every home and situation is different, so confirm details with a licensed inspector, lender, attorney or tax professional.
David is a Greater Denver real estate advisor with eXp Realty and The Apollo Group (Colorado broker license FA100103211). He has closed more than $55 million in volume, earned eXp Icon status in 2025, and holds a 5.0 rating on Zillow from 27 verified reviews.